Transparency is a cornerstone of our quality assurance approach. We are committed to openly reporting on all aspects of our Erasmus+ activities and quality improvement efforts, both internally and to the public. This openness builds trust with stakeholders – students, staff, partners, and oversight bodies – and reinforces our accountability for the outcomes of the programme.
At the end of each academic year, we compile a comprehensive Erasmus+ Annual Report. This report provides a clear summary of key statistics and activities: for example, the number of outgoing and incoming students and staff, their host or home countries, the fields of study or training involved, and the number of inter-institutional agreements we maintain. It also includes information on the allocation and usage of Erasmus grants (with a breakdown of how funds were used to support students and staff) and outlines any major projects or partnership initiatives undertaken during the year. Beyond statistics, the annual report discusses the results of our quality initiatives – such as findings from satisfaction surveys and the status of improvement action plans – thereby linking numeric outcomes with qualitative improvements.
The Annual Report is shared with the university’s senior management and the International Relations Commission for oversight and feedback. Importantly, a summary of the report (and in many cases the full report) is made available on our website for public access. By doing so, we allow prospective students, parents, and partners to see our track record and the scale of our international activities. For instance, readers can learn how many students we sent abroad in a given year, which countries we collaborate with most, and what the general satisfaction level of participants is. Presenting this information in an accessible format (often accompanied by charts or infographics for clarity) helps communicate our internationalization performance transparently.
In addition to annual reporting, we are proactive in sharing updates and outcomes on a rolling basis. Notable achievements or changes – like signing a significant new exchange agreement, receiving an international award or grant, or implementing a new support service – are announced through our news channels and highlighted on the relevant sections of our website. Similarly, if there were any issues or delays (for example, a postpone in a mobility call timeline or adjustments due to external factors like public health situations), we communicate these openly along with the steps taken to address them. This real-time transparency ensures that students and staff are kept informed and can trust the information provided to them.
Another key aspect of our transparency is closing the feedback loop: when participants or stakeholders provide input (through surveys, suggestion boxes, or meetings), we not only integrate this into our plans but also report back on what actions were taken. For example, if students suggested that more information should be available about partner universities, we might respond by updating our website with detailed partner profiles and then inform students of this update via email or an announcement. This approach validates the contributions of our stakeholders and encourages them to remain engaged in quality improvement.
On the compliance side, we diligently fulfill our external reporting obligations. All required reports to the National Erasmus+ Agency and the European Commission – including interim project reports, final reports, and any special surveys or data collection (such as participant reports via the Mobility Tool) – are completed accurately and submitted by the deadlines. We treat these reports not as a formality, but as an opportunity to reflect on our performance and demonstrate our adherence to Erasmus+ rules and standards. In the event of monitoring visits or audits by European or national authorities, we cooperate fully, providing all requested documentation (such as financial records, participant files, and proof of recognition) in an organized manner. We view these external evaluations as an extension of our transparency ethos.
In summary, our comprehensive approach to reporting and transparency strengthens the quality culture of our Erasmus+ Programme. By sharing our successes, challenges, and lessons learned in an open way, we build credibility and invite the university community to witness and participate in our journey of continuous improvement. Stakeholders can clearly see the value generated by Erasmus+ at our university – in numbers, narratives, and improvements – and they can have confidence that the programme is managed responsibly and responsively.