Incoming Student Guide
Kilis 7 Aralık University · Erasmus+ Programme
Incoming Student Guide
The whole process from application to departure, on one page and in chronological order. At each stage it answers the questions "what should I do, which document do I need, and when?". Links to the relevant pages are provided for details.
1
Before arrival
| When |
What to do |
Link |
| Application period |
Your home university nominates you; you complete the application form and documents (Spring 2027: 4–20 January). |
Application |
| After acceptance |
Visa/e-visa with the Acceptance Letter; health insurance valid in Türkiye; passport validity (≥6 months after the end of your stay). |
Visa information |
| After acceptance |
Course selection from the Bologna catalogue; approval of the OLA "Before the Mobility" section by all three parties. |
Course Catalogue · OLA |
| ≥1 month before arrival |
Inform the Office of your accommodation preference (KYK / private dormitory / flat); arrange accommodation for your first night. |
Accommodation |
| ≥1 week before arrival |
Send your arrival date, time and means of transport to erasmus@kilis.edu.tr . |
Getting here |
2
Arrival and first week
| When |
What to do |
Link |
| First 72 hours |
Come to the Erasmus+ Office (Rectorate, 2nd floor): Certificate of Arrival, student ID card, OBS (student information system) account; move into your accommodation; get a SIM card. |
Orientation |
| First week |
Finalise your timetable with your departmental coordinator; make any OLA changes within the add/drop period. |
Academic Calendar |
| First week |
Prepare your residence permit documents and book an appointment (the Office will guide you); proof of address (rental contract / dormitory letter) is required. |
— |
| First week |
Campus tour, meal card, library registration, student clubs. |
Campus |
3
During the semester
- Class attendance is compulsory; attendance and assessment rules vary by course, so check them in the first week of each course.
- Course changes can only be made through the OLA "During the Mobility" step and within the add/drop period.
- Health: the university health unit (SKS) and Kilis State Hospital; in emergencies call 112.
- Your first point of contact for problems and questions is the Erasmus+ Office; for departmental matters, your departmental coordinator.
4
End of semester and departure
| Document / step |
Description |
| Certificate of Attendance |
Shows the start and end dates of your mobility; collect it from the Office in your last week |
| Transcript of Records |
Issued after final/resit grades are announced and sent to your home institution |
| OLA "After the Mobility" |
Completed by uploading the transcript; academic recognition follows your home institution's rules |
| Accommodation check-out |
Dormitory/flat check-out and deposit refund |
| Residence permit card |
Closed before departure with the Office's guidance |
5
Quick checklist
Before arrival
☐ Acceptance letter ☐ Visa ☐ Insurance ☐ OLA approved ☐ Accommodation ☐ Arrival details sent
First week
☐ Registered at the Office ☐ Student card ☐ Timetable ☐ Residence permit appointment ☐ SIM card
Departure
☐ Certificate of Attendance ☐ Transcript ☐ OLA closed ☐ Dormitory/flat check-out
One contact for the whole process: erasmus@kilis.edu.tr · +90 (348) 814 26 66 / 1381
Kilis 7 Aralık University · Erasmus+ Office
