Board and Meeting Minutes
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Board and Meeting Minutes
Board decisions, meeting minutes and the follow-up status of decisions on Erasmus+ and internationalisation are published on this page. Documents are shared with personal data removed (signatures masked).
1. Meetings
| Date | Board / meeting | Agenda | Document | Status |
|---|
| 26.10.2026 | International Relations Office Management Board – 2026/1 | Quality policy; monitoring structure; performance review and improvement decisions; 2026–2027 targets; Erasmus Directive | Minutes (PDF, in Turkish) → | Completed |
| May 2027 | International Relations Office Management Board – 2027/1 | Follow-up of decisions; survey and performance results | — | Planned |
2. Follow-up of Management Board decisions 2026/1
The table is updated monthly and at every Management Board meeting.
| Decision | Subject | Status | Evidence / note |
|---|
| 2026/1-1 | Adoption of the Quality Policy | Completed | Published with approval date and decision number. |
| 2026/1-2 | The Board acts as the Internationalisation Monitoring Committee; two meetings a year | Completed | Monitoring structure published on the Process Management and Performance pages. |
| 2026/1-3 | Improvement actions (4a–4h) added to the action plan | In progress | Status of actions is tracked in the table below. |
| 2026/1-4 | Adoption of 2026–2027 targets; proposal on Strategic Plan indicators sent to the Strategy Development Department | Pending | Targets published; cover letter in the e-signature process. |
| 2026/1-5 | Working group to update the Erasmus Directive | In progress | Draft in preparation; to be submitted to the Rectorate in March 2027. |
| 2026/1-6 | Next regular meeting | Planned | May 2027. |
3. Follow-up of improvement actions (Decision 2026/1-3)
| No | Action | Responsible | Timeline | Status |
|---|
| 4a | Faculty information sessions; language test preparation session; reporting of application/quota ratio | Erasmus+ Institutional Coordinator; Departmental Coordinators; YDYO | Dec 2026 – Mar 2027 | Planned |
| 4b | Monthly budget monitoring; reserve candidate within 7 days of a withdrawal; timely traineeship and staff training calls | Erasmus+ Institutional Coordinator; Office Coordinator | Ongoing | In progress |
| 4c | Spring 2027 nomination call to partners; list of courses in English; sharing the incoming student guide | International Bilateral Agreements Coordinator; Erasmus+ Institutional Coordinator | Nov 2026 – Jan 2027 | Planned |
| 4d | Review of inactive agreements; proposals for new agreements | International Bilateral Agreements Coordinator; Office Coordinator | Mar 2027 | Planned |
| 4e | Request for additional administrative staff to the Rectorate | Office Coordinator | Dec 2026 | Planned |
| 4f | Analysis and publication of the stakeholder satisfaction survey | Erasmus+ Institutional Coordinator; Office Coordinator | Nov – Dec 2026 | Completed |
| 4g | At least one Turkish + English news item/announcement per month | Office Coordinator | From Nov 2026 | Planned |
| 4h | Standardisation of course recognition (IAP-03, new timeline) | Erasmus+ Institutional Coordinator; Departmental Coordinators | Feb – Jun 2027 | Planned |
4. Other board and meeting records
| Record | Description | Status |
|---|
| Erasmus Selection Committee decisions | Selection results and appeal reviews for each call (personal data removed) | To be published |
| Departmental Erasmus Coordinators meeting | Minutes of the term-start briefing (under IAP-03) | To be published |
| Orientation and information sessions | Outgoing/incoming student orientations; attendance figures | To be published |
Last updated: 27.10.2026
